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02:00

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The two-minute rule, and where it fails

David Allen’s rule is simple: if a task takes less than two minutes, do it now rather than filing it, because capturing and tracking it costs more than doing it. As a way of clearing small debris from a list, it works.

It fails in two specific places. The first is estimation — “two minutes” is the most optimistic number in the language, and a task that genuinely takes two minutes is rarer than it feels. Timing a few of them is uncomfortable and instructive.

The second is context. The rule assumes interruption is free, and during focused work it is not: two minutes of doing plus twenty of finding your place again is a bad trade. The rule belongs to sorting and admin, not to the middle of something hard. Used there, it becomes a respectable way to avoid the real task.